Why do you need a check-in solution for staff?
In this blog post, we provide the reasons why a business should adopt a staff check-in system.
In today's fast-paced and ever-evolving workplace, staff check-in solutions have emerged as a crucial tool for businesses to streamline their operations and enhance their organisational efficiency. No longer just a means to record staff hours for accounting purposes, these solutions have evolved to become integral components of modern workspaces.
A staff check-in solution such as e-Reception Book can bring numerous benefits to your organisation, regardless of whether your staff are on-site daily, working remotely, or adopting a hybrid approach. By investing in such a system, you can enjoy a seamless experience, facilitate modern working policies, enhance safety, and streamline reporting. Let's explore some of the top reasons why you should consider implementing a staff check-in system for your organisation.
1) Improve safety & wellbeing
The health and safety of your staff should always be a top priority, regardless of whether they work remotely or on-site. With the staff check-in solution, e-Reception Book, you can now take extra steps towards ensuring their well-being by including any crucial safety policies or custom questions in their check-in process. In fact, this feature can also be used as an opportunity to ask well-being questions to gauge how your staff are doing, especially if they work remotely frequently.
While flexible and hybrid working arrangements have become increasingly popular, it’s still crucial that employers have visibility of their staff’s whereabouts to maintain their safety and well-being. By using e-Reception Book, your staff can easily check in and out, enabling you to have a real-time view of their location. This function allows you to quickly and easily monitor your team's location, keeping you updated on where your staff are working and enhancing your ability to respond quickly to any safety concerns. Hence, implementing a staff check-in solution has become an essential aspect of ensuring your workforce's safety and well-being, regardless of their work environment.
2) Emergency evacuations
Using a staff check-in system such as e-Reception Book, you can create an up-to-date evacuation list that automatically updates when staff check in on-site. This feature provides you with an invaluable tool that can be accessed quickly via a mobile device in the event of an emergency.
With the current state of the world, having an effective emergency response plan in place is more critical than ever. By using e-Reception Book, you can ensure that you are prepared for any emergency by keeping track of who is on-site in real-time. This ability to maintain an up-to-date evacuation list is not only a legal requirement but is also a safety measure that can save lives.
In addition to ensuring safety, having a staff check-in solution like e-Reception Book also helps to improve the efficiency of your workplace. The automated nature of this system means that you no longer have to spend valuable time manually updating evacuation lists. This time-saving feature allows you to focus on other essential tasks that require your attention.
3) Multiple ways to check-in
At e-Reception Book, we emphasise the importance of creating a seamless check-in experience for guests by providing multiple check-in options. However, it's just as crucial to provide the same level of convenience for your staff. With our staff check-in solution, you can enable your team to check in for work in a way that's most convenient for them or best suited for your site.
There are various options for checking in, including:
Contactless check-in
Check-in with existing door fobs and cards
e-Reception Book iPad located on the front desk
Companion App for check-in
4) Quick and simple reporting
The digital transformation of workplaces has led to the development of cloud-based staff check-in solutions like e-Reception Book. These solutions provide a secure and centralised dashboard that stores all the check-in data, past evacuations, signed policies, and other information related to staff's presence on-site. The cloud-based nature of e-Reception Book ensures that all data is stored securely, accessible only to authorised personnel, and can be accessed from any device with internet connectivity.
In addition to providing an easy-to-use interface for tracking staff presence on-site, e-Reception Book offers an impressive array of reporting features that make generating reports a breeze. For instance, you can easily create an audit report for regulatory compliance purposes, export attendance timesheets for wages or gain insights from past evacuations. All these reports can be generated with just a click of a button, saving you valuable time that would have otherwise been spent sifting through piles of paperwork.
The availability of data through a centralised portal has transformed how organisations manage their workplace data. With the ability to access and export reports effortlessly, businesses can better manage their workforce, identify trends and areas of improvement, and make data-driven decisions. This level of data insight is invaluable in today's rapidly changing business landscape, where quick decisions can make or break an organisation.
5) Manage a hybrid workforce
With the surge in hybrid working as the new normal for many industries, the seamless integration and effective management of contemporary work methods have been crucial in driving the popularity of staff check-in solutions. The capability to track the location and time of staff has become vital in ensuring efficient management. The e-Reception Book solution, which offers mobile check-in, has been a significant contributor to this trend. It enables staff to check in using their smartphones from anywhere they are working, thus ensuring flexibility and convenience.
Moreover, managing multiple sites is no longer an issue with the central staff list, as staff can check in across various locations with ease. The benefits of staff check-in solutions are not limited to this alone.
e-Reception Book offers a range of features that can help you transform the check-in experience for your staff, allowing you to improve site safety, control access, and keep a central record of agreed policies for staff and contractors. If you’d like to find out more about our staff check-in solution, contact us here.
