Electronic Sign-in System For Schools & Colleges.
Electronic Sign-in System For Schools & Colleges.
Used everyday by more than 1,400 schools and trusts.
Request further information.
If you still use a visitor book on reception and looking to modernise your operations by transitioning to a digital system, we would be more than happy to hear from you.
Kindly provide us with your relevant contact details by submitting the form below and we provide you with further information and an itemised breakdown of the associated costs of the licence, hardware and any setup costs.
Manage all check-in types at your school.
Use e-Reception Book to record all types of check-ins, whether for visitors or late-arriving pupils, in a single centralised solution. If your school has multiple entry and exit points, you can link an unlimited number of iPad devices to one account.
Visitors & Contractors.
Ensure a safe and efficient check in process for your school with our visitor management solution. Simply signing in, enhance security and maintain accurate records with a user friendly system.
Staff & Teachers.
Make staff checking in quick and seamless with our sign in solution. Track attendance and simplify record keeping whilst creating a more streamlined and automated sign-in experience for your staff.
Late Arriving Pupils.
Manage late arriving and early leaving pupils with ease. Record pupil attendance accurately, write back information to your MIS system, and ensure compliance and efficiency for your students.
MIS Integration licence required.
Sixth Form Students.
Support sixth form students with a quick and efficient digital sign in solution. Track your sixth form students attendance, and create a hassle free experience for both students and staff.
5 star reviews.
As an understanding and customer-focused company, we deeply recognise the importance for educational institutions to have a hassle-free and straightforward system in place for logging the information of their visitors, staff, and contractors.
We take immense pride in the fact that our dedication to exceptional service has garnered us over 190 five-star reviews on Trustpilot. These positive reviews stand as a testament to our unwavering commitment to providing industry-leading solutions that meet and exceed the expectations of our valued clients in the education sector.
Key education features.
Below are the key e-Reception Book features designed specifically for the education sector. Unlike other solutions that provide a one-size-fits-all approach, we have developed a bespoke edition tailored to the unique needs of education, with features customised for this sector.
Document signing.
Visitors and contractors can now digitally sign important documents, such as non-disclosure agreements and contractor disclaimer forms, directly on an iPad device at the time of check-in. Documents can be uploaded from your dashboard.
One solution to log all check-ins.
Unlike traditional log books, e-Reception Book allows you to manage all visitor, staff, contractor, sixth form, and late pupil check-ins through a single centralised system. Generate reports and access analytics for each check-in type to assist with inspections.
Visitor badge printing.
Print and customise visitor badges with e-Reception Book. Connect your Brother printer to our system and automatically print badges when a visitor checks in using the iPad. Enhance safeguarding in your school by easily identifying all visitors through their name badges.
Fire evacuation lists.
Manage your essential fire drills with e-Reception Book. Access real-time lists of everyone in the building and mark individuals as safe once accounted for. Multiple staff members can view the fire evacuation lists, ensuring coverage for different emergency exit points.
MIS integration
Integrating the e-Reception Book with your existing MIS streamlines the management of staff and student lists across both systems, ensuring that data remains consistent and up to date.
This integration also allows check-in information to be automatically synced with your MIS.
Read & Write access
Additional cost
Import staff lists
Includes pupil check-in
Add your own reasons
Licence required per site
Other features.
Visitor categories
Create specific visitor categories for an organised check in process. Set time based categories for specific hours, ensuring categories are available at the right times.
Document signing
Include important documentation that guests can read and sign when they arrive. Our system documentation, such as safety disclaimers, can be readily accessed and digitally signed.
Pre approve & invites
Streamline visitor management by pre approving visitors and contractors. Add details into the system ahead of time for a quicker, more secure check in process.
Reporting
Generate and export reports that offer insightful information about staff, student, and visitor data. For better operational control and security, keep track of visit times, host details, and access points.
Full branding
Customise your e-Reception book with your branding, logos and colours. Deliver a personalised and professional check in experience that reflects your schools identity.
Notifications
Stay informed with real time, automated notifications whenever a visitor arrives. Administrators and teachers can quickly verify access, ensuring smooth and secure visitor management.
Full dashboard tools
The dashboard offers a convenient and comprehensive solution for managing visitor and staff check-ins. View detailed statistic and export any check-in data if required by an inspector.
Staff attendance
Easily manage and track your staff attendance with e-Reception Book. Access detailed attendance logs, monitor patterns, and export individual records for thorough reporting.
Custom questions
Create custom check-in questions for your visitors and contractors. This helps your school enhance pupil safeguarding by ensuring everyone on site is authorised to be there.
Unlimited devices
If your school has multiple entrances, connect unlimited iPad devices to a single site account. This helps reduce wait times and enhances the visitor experience from the minute they arrive.
Staff fob check-in
Staff can easily check in and out using their Paxton RFID fobs or Mifare cards. This ensures a fast check-in process while enhancing on-site security by verifying their identity during sign-in.
Global dashboard
Get a comprehensive overview of all schools within your trust with a single central solution. Access check-in statistics and implement trust-wide changes across all sites in just a few clicks.
Companion app.
Experience the convenience of e-Reception Book on the go with our staff companion app. This app allows your employees to easily check in, pre-register guests and view the fire evacuation list, all from their mobile device. There is no limit to the number of users you can invite.
The e-Reception Book Companion app is available as a free download on both iOS and Android platforms, through the App Store and Google Play Store respectively.
Explore our full education pricing below. We’re proud to offer a budget-friendly and competitively priced visitor sign-in system.
Full pricing.
Licence (0-200 pupils)
Replace your paper check-in books with a sign in system at your school.
£299.99 per year
The pricing above is for the app licence only and per site.
Licence (201-800 pupils)
Replace your paper check-in books with a sign in system at your school.
£399.99 per year
The pricing above is for the app licence only and per site.
Licence (801+ pupils)
Replace your paper check-in books with a sign in system at your school.
£499.99 per year
The pricing above is for the app licence only and per site.
App setup & support
Full account setup and dedicated account manager support for the duration of your licence. Help articles are available for each major feature.
£49.99 (one off cost)
MIS integration
We have partnered with leading provider Wonde to offer MIS integration for schools. Pricing below applies to each site that requires a licence.
Primary School
Secondary School
£120 per year
£180 per year
Add-ons & hardware
iPad 64gb (9th gen) £319.99 (one off cost)
*RFID Hardware £250.00 (one off cost)
iPad Stand 10.2” £99.99 (one off cost)
Brother Label Printer £150.00 (one off cost)
Items (add on) £199.99 per year
Global Dashboard £299.99 per year
Deliveries (add on) £199.99 per year
* Pricing for RFID hardware is £285 when used with a Bouncepad stand